Write a contractual letter of offer

Making the job offer

Once you've made a decision, contact the successful candidate as soon as possible – delays may give them more time to consider alternative offers. You'll need to negotiate job salary and conditions that you're both satisfied with.

Although the initial job offer is usually verbal, it must then be supported with a written letter of offer.

Use our letter or offer template below if you haven't created one before.

Once the applicant has accepted the position, notify all of the unsuccessful applicants and provide feedback if it's requested. Not only is this a basic courtesy, it will leave applicants with a positive view of your company for the future.

Writing a letter of offer

A written letter of offer needs to be prepared and then signed by the new employee as an official documented acceptance of the offer prior to them starting employment. The letter should briefly state:

• position title
• salary
• starting date
• length of probation period
• any special conditions of employment.

Letter of offer template (DOCX 38.88 KB)