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Write a contractual letter of offer

Ensure you have a legally binding employment contract.

On this page

  • Use a legally binding job offer template
  • Understand the offer procedure
A letter of offer is made up of some contractual terms that form part of an employment contract with an employee.  Before you complete your letter of offer, you should be aware of proper employment conditions such as awards, minimum wage and National Employment Standards. Find out about employee pay rates and conditions. 

Making the job offer

After selecting your preferred candidate from the job interviewing process you'll need to provide them with a written job offer and negotiate job salary and conditions that you are both satisfied with.

Once you've made a decision, contact the successful candidate as soon as possible, delays may give the successful applicant more time to consider alternative offers.

The initial job offer is usually verbal. It must then be supported with a written letter of offer (see template below).

Once the applicant has accepted the position, it is important to notify all of the unsuccessful applicants and offer feedback if it is requested. Not only is this a basic courtesy, it often leaves applicants with a positive view of your company for the future.

Written letter of offer for your new employee

A written letter of offer should briefly state the position title, salary, starting date, length of probation period and any special conditions of employment.

This needs to be prepared and then signed by the new employee as an official documented acceptance of the offer prior to them starting employment.

Letter of offer template (DOCX 47.22 KB)DOCX icon

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