State Government of Victoria

Write a contractual letter of offer

Make sure you have a legally binding employment contract in place

On this page

  • Understand the offer procedure
  • Download our letter of offer template
  • Write a legally binding job offer letter

A letter of offer is made up of some contractual terms that form part of an employment contract with an employee.  Before you complete your letter of offer, you should be aware of proper employment conditions such as awards, minimum wage and National Employment Standards.

Learn more about employee pay rates and conditions.

Making the job offer

Once you've made a decision, contact the successful candidate as soon as possible – delays may give them more time to consider alternative offers. You'll need to negotiate job salary and conditions that you're both satisfied with.

Although the initial job offer is usually verbal, it must then be supported with a written letter of offer. 

Use our letter or offer template below if you haven't created one before.

Once the applicant has accepted the position, notify all of the unsuccessful applicants and provide feedback if it's requested. Not only is this a basic courtesy, it will leave applicants with a positive view of your company for the future.

Writing a letter of offer  

A written letter of offer needs to be prepared and then signed by the new employee as an official documented acceptance of the offer prior to them starting employment. The letter should briefly state:

  • position title
  • salary
  • starting date
  • length of probation period
  • any special conditions of employment.

Letter of offer template (DOCX 38.88 KB)DOCX icon

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State Government of Victoria

State Government of Victoria

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Page updated: 10 Jan 2019