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Checklist: supporting documents

Successfully attain a permit for employing children in the entertainment industry

On this page

  • Prepare properly for child employment permit application
  • Use detailed list of documents required
  • Apply for child employment permits
  • Apply for variations to the code


This list of supporting documents for child employment permit application on this page applies to the entertainment and advertising industries only.

Supporting documents for the entertainment and advertising industries

This page provides an example of supporting documents that may be requested by child employment officers – and should be the basis for all Permit applications.

Pre-production – Stage One (1 to 6 months prior to shoot date) 

Details that may be asked for:

  1. Script, storyboard, layout and scenario
  2. Details of the role of the children
  3. Identification of risks associated with the employment
  4. Potential supervisors and valid Working with Children Checks
  5. Details of client
  6. Details of the nature of the work including talent age groups, number of children, what is required of the children in the script, size of production, will safety report be required, how many talent are lead, features or extras
  7. Schedule draft including proposed dates for casting walk-ons, screen tests (call-backs), wardrobe fittings, rehearsals, shoots, sound recording sessions.

Production commences – Stage Two (1 to 4 weeks prior to shoot date)

Details that may be asked for:

  1. Details of the other parties – including photographer, production company, casting agent, sound studios
  2. Details of the actual shoot – including location, shoot date and proposed number of hours for each child
  3. A safety report, names and ages of lead talent if available at this stage
  4. Actual times for wardrobe fittings
  5. Confirmation that applications for Child Employment Permits have been submitted

Employing children in Victoria - the permit application process

Employing children in Victoria – the permit application process: read the full transcript 

Shoot details confirmed – Stage Three (4 to 7 days prior to shoot date)

Be ready to provide:

  1. Confirmation of all other details previously provided
  2. Child employment forms
  3. Actual call times and hours of work for each child
  4. Confirmation of locations
  5. Safety Report – if not provided earlier
  6. Travel arrangements for children

Further work – Stage Four

If you're using children for further work, you'll need to provide:

  1. A call sheet with specific dates and times
  2. Notification to child employment officers of the new date shooting is to be made if the original date is weather interrupted
  3. A variation to the permit – to do this, you'll need to apply for variations to the code via the Child Employment Portal, or use our form we've provided below

Apply for variations to the code form

If you own, are looking to purchase, or start a small business with under 20 employees, you may be eligible for our Child Employment Small Business Information Service (CESBIS). CESBIS offers one-on-one information and advice regarding your responsibilities under the Victoria Child Employment Act.

Contact the Employment Information and Compliance Unit by giving them a call on 1800 287 287 or sending them an email to access this program.

Contact a child employment officer 

For further assistance and advice about employing children in Victoria, speak to a child employment officer by calling them on 1800 287 287, or send them an email.

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