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Understanding your business costs

Get a better understanding of your operating costs.

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  • Rates and costs schedules

Operating costs of an owner driver business

Rates and costs schedules set out the typical operating costs of an owner driver business. These include variable costs when operating the vehicle including fuel and tyres and fixed costs including registration, finance, administration and insurance. The schedules also set out the rates that would typically apply for the driver’s own labour, if work was performed as an employee. 

Owner drivers can use the schedule to gain a better understanding of: 

  • the factors that affect operating cost items
  • the market for transport services
  • the amount that they could expect to earn as an employee driver for the same kind of work.
Rates and cost schedules do not set minimum rates of pay. They aim to help both owner drivers and hirers understand the overhead costs of the business. This will enable you as an owner driver to assess whether an offer will fully cover the operating costs, provide a return for the driver's own labour and provide a return on business investment. 

Hirer obligations

Hirers are required to provide owner drivers with the rates and cost schedule that most closely relates to the owner driver's vehicle. 
The relevant schedule must be given: 
  • at least three business days before the owner driver is engaged, if the owner driver is to be engaged for a period of at least 30 days; or
  • on the thirtieth day, if the owner driver is engaged for a total period of at least 30 days in any three month period.
These requirements also apply to freight brokers and to tender situations. 

Learn more about your legal obligations to provide the applicable rates and costs schedule to an owner driver. 

Rates and costs schedules 

1 Tonne Van (DOCX 56.55 KB)DOCX icon 1 Tonne Van (PDF 129.05 KB)PDF icon
1 Tonne Vehicle (DOCX 56.74 KB)DOCX icon 1 Tonne Vehicle (PDF 127.83 KB)PDF icon
4.5 Tonne Vehicle (DOCX 55.95 KB)DOCX icon 4.5 Tonne Vehicle (PDF 128.04 KB)PDF icon
8 Tonne Vehicle (DOCX 55.79 KB)DOCX icon 8 Tonne Vehicle (PDF 127.49 KB)PDF icon
12 Tonne Vehicle (DOCX 56.34 KB)DOCX icon 12 Tonne Vehicle (PDF 127.94 KB)PDF icon
Semi Trailer (DOCX 56.05 KB)DOCX icon Semi Trailer (PDF 128.14 KB)PDF icon
Prime Mover (DOCX 56.33 KB)DOCX icon Prime mover (PDF 128 KB)PDF icon