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Understanding your business costs

Get a better understanding of your operating costs.

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  • Rates and costs schedules

Operating costs of an owner driver business

Rates and costs schedules set out the typical operating costs of an owner driver business. These include variable costs when operating the vehicle including fuel and tyres and fixed costs including registration, finance, administration and insurance. The schedules also set out the rates that would typically apply for the driver’s own labour, if work was performed as an employee. 

Owner drivers can use the schedule to gain a better understanding of: 

  • the factors that affect operating cost items
  • the market for transport services
  • the amount that they could expect to earn as an employee driver for the same kind of work.
Rates and cost schedules do not set minimum rates of pay. They aim to help both owner drivers and hirers understand the overhead costs of the business. This will enable you as an owner driver to assess whether an offer will fully cover the operating costs, provide a return for the driver's own labour and provide a return on business investment.

Rates and cost schedules are available for several road freight vehicle types. Specific rates and costs schedules are also available for the tip truck sector.

Hirer obligations

Hirers are required to provide owner drivers with the rates and cost schedule that most closely relates to the owner driver's vehicle. 
The relevant schedule must be given: 
  • at least three business days before the owner driver is engaged, if the owner driver is to be engaged for a period of at least 30 days; or
  • on the thirtieth day, if the owner driver is engaged for a total period of at least 30 days in any three month period.
These requirements also apply to freight brokers and to tender situations. 

Learn more about your legal obligations to provide the applicable rates and costs schedule to an owner driver. 

Rates and costs schedules 

1 Tonne Van (DOCX 56.14 KB)DOCX icon 1 Tonne Van (PDF 119.87 KB)PDF icon
1 Tonne Vehicle (DOCX 54.97 KB)DOCX icon 1 Tonne Vehicle (PDF 117.38 KB)PDF icon
4.5 Tonne Vehicle (DOCX 55.6 KB)DOCX icon 4.5 Tonne Vehicle (PDF 117.43 KB)PDF icon
8 Tonne Vehicle (DOCX 55.11 KB)DOCX icon 8 Tonne Vehicle (PDF 116.99 KB)PDF icon
12 Tonne Vehicle (DOCX 55.74 KB)DOCX icon 12 Tonne Vehicle (PDF 117.04 KB)PDF icon
Semi Trailer (DOC 149 KB)DOC icon Semi Trailer (PDF 119.1 KB)PDF icon
Prime Mover (DOCX 56.02 KB)DOCX icon Prime Mover (PDF 119.07 KB)PDF icon

Rates and cost schedules for tip truck owner drivers

Tandem Tip Truck GVM 22.5 Less Than 5 Years Old (DOCX 43.21 KB)DOCX icon
Tandem Tip Truck GVM 22.5 Less Than 5 Years Old (PDF 108.84 KB)PDF icon
Tandem Tip Truck GVM 22.5 Greater Than 5 Years Old (DOCX 42.05 KB)DOCX icon
Tandem Tip Truck GVM 22.5 Greater Than 5 Years Old (PDF 109.51 KB)PDF icon
Tip Truck and Tri-Axle Super Dog GCM Up to 42.5 Less Than 5 Years Old (DOCX 42.81 KB)DOCX icon
Tip Truck and Tri-Axle Super Dog GCM Up to 42.5 Less Than 5 Years Old (PDF 114.68 KB)PDF icon
Tip Truck and Tri-Axle Super Dog Trailer GCM 42.5 Greater Than 5 Years Old (DOCX 43.05 KB)DOCX icon
Tip Truck and Tri-Axle Super Dog Trailer GCM 42.5 Greater Than 5 Years Old (PDF 113.99 KB)PDF icon
Tip Truck and Quad Axle Dog GCM Up to 50 Tonnes Greater Than 5 Years Old (DOCX 43.39 KB)DOCX icon
Tip Truck and Quad Axle Dog GCM Up to 50 Tonnes Greater Than 5 Years Old (PDF 110.23 KB)PDF icon
Tip Truck and Quad Axle Dog Trailer Up to GCM 50 Tonnes Less Than 5 Years Old (DOCX 42.88 KB)DOCX icon
Tip Truck and Quad Axle Dog Trailer Up to GCM 50 Tonne Less Than 5 Years Old (PDF 114.42 KB)PDF icon