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Checklist: Supporting documents

Ensure your application for a child employment permit is successful and fast.

On this page

  • Prepare properly for child employment permit application
  • Use detailed list of documents required
  • Apply for child employment permits
  • Apply for variations to the code
This list of supporting documents for child employment permit application applies to the entertainment industry only.

Supporting documents for entertainment industry

To follow is an example of supporting documents that may be requested by Child Employment Officers and should be the basis for all Permit applications.

Pre-production - stage 1 (1-6 months prior to shoot) 

Details that may be asked for are:

  1. script, storyboard, layout and scenario
  2. details of the role of the children
  3. identification of risks associated with the employment
  4. potential supervisors and valid Working with Children Checks
  5. details of client
  6. details of the nature of the work including talent age groups, number of children, what is required of the children in the script, size of production, will safety report be required, how many talent are lead, features or extras
  7. schedule draft including proposed dates for casting walk-ons, screen tests (call-backs), wardrobe fittings, rehearsals, shoots, sound recording sessions

Production commences - stage 2 (1-4 weeks prior to shoot)

You may be asked for:

  1. details of the other parties including photographer, production company, casting agent, sound studios
  2. details of the actual shoot including location, shoot date and proposed number of hours for each child
  3. a safety report, names and ages of lead talent if available at this stage
  4. actual times for wardrobe fittings
  5. applications for Child Employment Permits have been submitted.

Employing children in Victoria - the permit application process

To read a text transcript of the video content, click here.

Shoot details confirmed - stage 3 (4-7 days prior to shoot)

Be ready to provide:

  1. confirmation of all other details previously provided
  2. child employment forms
  3. actual call times and hours of work for each child
  4. confirmation of locations
  5. safety Report (if not provided earlier)
  6. travel arrangements for children.

Further work - stage 4 

If you are using children for further work you will need to provide:

  1. call sheet with specific dates and times
  2. notification to Child Employment Officers of the new date shooting is to be done if original date is weather interrupted
  3. a variation to the permit.  To do this you will need to use our form to apply for variations to the code.
Apply for variations to the code form

Improvements to the Mandatory Code of Practice for the Employment of Children in the Entertainment Industry

To read a text transcript of the video content, click here.

Contact a child employment officer


Ph: 1800 287 287